Pickle Storm

Draft for review. Not yet in force.

Pickle Storm

Privacy policy.

Draft prepared November 11, 2026

Pickle Storm (organised by the Shuttle Storm team) (“we”) runs the Pickle Storm tournament. This policy covers this website and tournament registration. Questions or requests: [CONTACT EMAIL].

This website

This site has no forms and no accounts. It collects:

Tournament registration

When you register, we collect:

Waiver acceptance. When you accept the regulations and the waiver, we keep a record of it: your name, age, typed signature, a parent or guardian’s name for players under 19, the waiver version you accepted, the time, and your IP address and browser type. This record is our evidence that the waiver was agreed to. In doubles, we email your partner a link to accept the waiver themselves.

Card payments happen on Stripe’s checkout page. Your card number goes to Stripe and never reaches us.

We use this information to run the draw and schedule, contact you about your matches (including court-assignment emails), and confirm payments and refunds.

Our emails. Tournament emails are sent through Resend. Each one has a tiny image that tells us when it’s opened, and its links pass through Resend first so we can see when one is clicked. We use these counts only to check that players are getting our messages, such as the waiver link or the photo invite, and we don’t share them with advertisers. Turning off images in your email app stops the open count.

Public tournament pages show player names, teams, draws and match results.

Optional features collect more only if you use them:

The registration app also sends technical error reports to Sentry, with names and emails removed, so we can fix bugs.

With your registration we also save how you found us: your answer to “How did you hear about us?” (optional) and, if you arrived from one of our ads or posts, the campaign tags on that link (for example “meta / paid_social”) and whether the click came from a Google or Meta ad. We never store the ad click ID itself. This lets us check which ads actually bring in entries.

Photos at the event

Photos are taken during the tournament. The organizers may use them for illustration, fundraising, advertising or publication, as set out in the competition regulations. If you’d like a photo of you or your child removed from our channels, email us.

Children

Age rules for Pickle Storm: [AGE RULES]

If a player is under 13, a parent or guardian must complete the registration using their own email address and phone number. For any player under 19, a parent or guardian must accept the waiver.

Who processes your information

We don’t sell your information, and we never give your name or contact details to advertisers. These service providers handle it for us:

Some of these providers store data in the United States, where local law may allow authorities to access it.

How long we keep it

We keep registration details while we need them to run the tournament and answer questions afterwards, then delete them. Payment records are kept as long as Canadian tax rules require, and waiver records as long as a claim could be made about the event.

Your rights

You can ask to see, correct or delete your information, or withdraw your consent, by emailing [CONTACT EMAIL]. We will reply within 30 days. If you’re not satisfied, you can contact the Office of the Information and Privacy Commissioner for British Columbia.

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